Preparing for DWT Submissions

Sites registered with Waste Exemptions are not included in phase 1, as this phase only applies to permitted sites that receive waste. Therefore, the following information applies only to sites holding an Environmental Permit.

Any enquiries regarding permits or exemptions must be directed to the Environment Agency on 03708 506 506.

Register on the Defra Portal

If you haven't already done so, you must sign up to report receipt of waste. To get started, visit: https://www.gov.uk/guidance/report-receipt-of-waste

This is not something Fred Support can assist with or troubleshoot, and all queries relating to this must be directed to the DWT helpline on 03000 203 781.

The first time you use the service, you’ll be asked to create a DEFRA account if you don't already have one. The service will check this against your login, so you might see the messages below. 

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Once your DEFRA account has been created, you'll be redirected back to your Waste Receiving Account.

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Request your API Code(s)

Once your registration is complete, you'll be able to request an API Code from Defra. This code enables Fred to securely connect to the DWT Service, allowing data to be exchanged seamlessly.

To obtain your API Code:

  • Log in to your Defra account using your Government Gateway or GOV.UK One Login credentials.

  • Navigate to Report Receipt of Waste, then Manage my API Code

Please do not forward the API codes to the Fred team. We will let you know when they are needed, so please keep them readily available in the meantime.

Important Information About API Codes

  • In phase 1 you won’t need an API Code for sites operating under a waste exemption.

  • A single API code can be used to send waste movements for all permitted sites operated by your organisation.

  • If your Defra account contains multiple organisations under Related Organisations, you will receive a separate API code for each organisation.

  • If you manage multiple organisations through separate Government Gateway or Defra logins, each login will have its own unique API code.

Check your data to ensure it is accurate

Some information included in the submissions will be mandatory - without it, the submissions will be rejected. Please ensure you spend some time ensuring the data you hold is accurate and complete, using the list below as a guide.

An EWC code MUST be included in the submission for each stocked item. It's essential that these are set up correctly, so that every ticket line has an EWC code against it.

All accounts must have:

- A SIC Code

- A valid postcode

Carrier (Haulier), Broker and Dealer accounts must also have:

- A licence Number. In England, this number typically begins with 'CBD'

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Stock Items

All items to be included in submissions must have:

- All EWC Codes used by your organisation must be specified (Stock Info tab)

- Inwards and Outwards Operation Codes (R/D) (Stock Info tab)

- If hazardous, all fields on the Hazardous Info tab populated

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Content on this page was accurate when published and may be subject to change.